Purchasing Clerk


JOB TITLE: Purchasing Clerk


REPORTS TO: Director of Materials Control


JOB PURPOSE: The Purchasing Clerk is responsible for purchasing goods and services such as raw material, equipment, tools, parts and supplies for the Company.


  • Purchase goods, materials, components or services in line with specified cost, quality and delivery targets.
  • Establish a Purchasing Buy List spreadsheet for each production unit using requirements calculator in ERP.
  • Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.
  • Process daily procurement requirements into purchase orders.
  • Oversee inventory and delivery accuracy.
  • Work with the Accounting Department regarding payment requirements for vendors.
  • Build, maintain and manage supplier relationships and keep up good communications.
  • Conduct research for new components and suppliers and set-up new suppliers.
  • Prepare reports and updates as required.
  • Enter new item part numbers as requested.
  • Performs any related duties as required or assigned to ensure efficiency of the Company.


  • High school diploma or equivalent.
  • Two (2) or more years of experience as a purchasing clerk or related position working closely with suppliers.
  • Working knowledge and understanding of ERP/MRP systems preferred.
  • Proficiency in Microsoft Office, including Word and Excel.
  • Ability to demonstrate solid verbal and written communication skills, professional ethics, tact and courtesy dealing with vendors.
  • Efficient organization and time-management skills required.